How to Sort Data in Excel

How To Sort Data In Excel

Have we ever handled excel information which accommodates an inventory of names however the names are usually not in alphabetical order or are nonetheless jumbled? So what ought to we do if we’re requested to kind the names in order that they’re in alphabetical order? Of course it is going to take a very long time if we kind the names one after the other or manually.

Therefore in excel we are able to reap the benefits of the type function to kind alphabetical information robotically to match the specified sorting standards. Whether it is in alphabetical order or vice versa, not solely that, this function may also be used to kind values/numbers from huge to small or vice versa.

The means of sorting alphabetical and numeric information is just not tough. To kind the info utilizing the menu Data then choose toolbars kind on the group Sorts & Filters. To make it clearer, let’s talk about the steps!

How to Sort Data Alphabetically or by Name in Excel

  1. Prepare excel information that will likely be sorted alphabetically, for instance title,
  2. Block your entire contents of the desk with out the necessity to block the column headers, as in our instance block rows in cells A7 till A10,
  3. Click the menu tab Data,
  4. Click menus kind these in the group part Sorts & Filtersafter that window kind will open,
  5. Select a column to kind alphabetically by part Sort byin this case we’ll kind Name in order that we choose Column B,
  6. Choose Cell Values in part Sort On,
  7. Choose A to Z in part Order in order for you to kind alphabetically by alphabetical order from A to Z,
  8. Click button OKthen the names or contents of column B will likely be sorted alphabetically.
Sort Menu In Excel

If we wish to kind information in excel primarily based on the title of the letter Z, then all we have now to do is change the Order choice to Z to A in the menus part kind. Ignore the NO or quantity column in the desk after we kind the info as a result of absolutely the serial quantity will likely be random.

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See additionally: How to Combine Columns in Excel.

After the method of sorting the info is full, all we have now to do is delete the serial quantity in the quantity column after which create a brand new serial quantity in accordance to the article we made earlier than.

How to Sort Numbers in Excel

  1. Open excel software,
  2. Prepare information containing numbers to be sorted in excel,
  3. Block desk contents with out the necessity to block desk titles or headers, for instance we use the identical information as earlier than,
  4. Enter menus Data,
  5. Click menus kind that is in the part Sorts & Filtersafter that the type window will open,
  6. Select the column to be sorted, for instance we wish to kind the common column in the picture above from the biggest to the smallest, then choose Column G in part Sort by,
  7. Choose Cell Values in part Sort On,
  8. Select the order standards, in this case we wish to kind the numbers from the very best worth to the bottom or smallest worth, then choose Largest to Smallest in part Order,
  9. Click button OK to see the outcomes, thus the common worth in column G will robotically be sorted from the biggest to the smallest.
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See additionally: How to Delete Columns or Rows in Excel.

Conversely, if we wish to kind the factors for the quantity values ​​from smallest to largest, choose Smallest to Largest in the Order part. Apart from going by means of the Data menu tab, we are able to additionally entry the Sort window by right-clicking on the mouse after which deciding on the Custom Sort menu…

Also learn: How to Add Rows and Columns in Excel.


When you encounter excel information containing numbers or alphabets that aren’t in order, you not want to fear as a result of you’ll be able to kind alphabetical and numeric information in a simple and quick means. The order standards may also be set as you would like, both alphabetically or vice versa to kind alphabetical information, or from massive to small to kind numbers, or vice versa.

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